Midtown Improvement District
3501 Quadrangle Boulevard, Suite 270, Orlando, FL 32817; Phone: 407-723-5900

The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Midtown Improvement District (“District”), scheduled to be held at 3:30 p.m. on Tuesday, March 21, 2023, at Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd., Orlando, FL 32827. A quorum will be confirmed prior to the start of the meeting.

District Staff, please use the following information to join via the computer or the conference line: Phone: 1-844-621-3956	Computer: pfmgroup.webex.com    Participant Code: 796 580 192#
BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Roll Call to Confirm Quorum
Public Comment Period
Consideration of the Minutes of the February 21, 2023, Board of Supervisors’ Meeting

Business Matters
Ratification of Payment Authorization Nos. 72 – 74
Recommendation of Work Authorization/Proposed Services (if applicable)
Review of District’s Financials

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Construction Supervisor
Landscape Supervisor
Irrigation Supervisor
Supervisor Requests

Adjournment

Midtown Improvement District

Minutes of the February 21, 2023, Board of Supervisors’ Meeting

MIDTOWN IMPROVEMENT DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES

FIRST ORDER OF BUSINESS	Roll Call to Confirm a Quorum

The Board of Supervisors’ Meeting for the Midtown Improvement District was called to order on Tuesday, February 21, 2023, at 3:30 p.m. at the Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd., Orlando, FL
32827.			
Present:			
Brent Schademan Damon Ventura Julie Salvo	Assistant Secretary Assistant Secretary Assistant Secretary		
Also Attending:			
Jennifer Walden	PFM	(via phone)	
Lynne Mullins	PFM		
Amanda Lane	PFM	(via phone)	
Jorge Jimenez	PFM	(via phone)	
Tucker Mackie	Kutak Rock	(via phone)	
Jeffrey Newton	Donald W. McIntosh Associates		
Larry Kaufmann	Construction Supervisor	(via phone)	
Matt McDermott	Construction Committee Member		
Samantha Sharenow	Berman		
Katie Harmer	Berman		

SECOND ORDER OF BUSINESS	Public Comment Period

Ms. Mullins called for public comments. There were no public comments.

THIRD ORDER OF BUSINESS	Consideration of the Minutes of the December 13, 2022, Board of Supervisors’ Meeting

The Board reviewed the minutes of the December 13, 2022, Board of Supervisors’ Meeting.

On motion by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the Board of Supervisors for the Midtown Improvement District approved the Minutes of the December 13, 2022, Board of Supervisors’ Meeting.

FOURTH ORDER OF BUSINESS	Ratification of Pressure Washing Proposal from Berman

Ms. Mullins explained that District staff asked four vendors for proposals but only received three proposals as one declined. Overall, Berman was the lowest option amongst all the Districts. The Chair approved this outside of a meeting, so District staff is looking for ratification of this item.

On motion by Mr. Schademan, seconded by Mr. Ventura, with all in favor, the Board of Supervisors for the Midtown Improvement District ratified the Pressure Washing Proposal from Berman.

FIFTH ORDER OF BUSINESS	Ratification of Payment Authorization Nos. 61 – 71

Ms. Mullins noted that these Payment Authorizations have been approved and need to be ratified by the Board.

On motion by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the Board of Supervisors for the Midtown Improvement District ratified Payment Authorization Nos. 61 – 71.

SIXTH ORDER OF BUSINESS	Recommendation of Work	
	Authorization/Proposed Services	
Mr. Kaufmann stated there were no Work Authorizations.	

SEVENTH ORDER OF BUSINESS	Review of District’s Financials

Ms. Mullins noted these are the financials through the end of January. The District has spent $98,000.00 of the budget of just under $500,000.00, so the District has spent 19% of the budget so far.

EIGHTH ORDER OF BUSINESS	Staff Reports

District Counsel –	No report.

District Manager –	Ms. Mullins stated the next meeting is March 21, 2023.

District Engineer –	Mr. Newton reviewed the Construction Status Memorandum (Minutes
Exhibit A). He stated Centerline Drive Segment F, which the Poitras East CDD is building, is substantially complete. The final lift of asphalt is needed, and the road should be done by the end of March. There are a couple Change Order requests. Change Order No. 12 is for asphalt price escalation, and $14,790.64 of the change order amount is applicable to Centerline Drive Segment F. Change Order No. 14 in the additive amount

	of $401,376.94 is for the extension of OUC electrical duct bank along the west side of existing Centerline Drive Segment E to provide for future system connectivity. No action is required by this Board as the Poitras East CDD Board will handle approvals under the contract.	
Construction Supervisor –	No report.	
Landscape Supervisor –	No report.	
	Ms. Mullins introduced the Board to Katie Harmer and Samantha Sharenow as they are taking over for Aaron Wilbanks with Berman.	
Irrigation Supervisor –	No report.	

NINTH ORDER OF BUSINESS	Supervisor Requests

There were no Supervisor requests.

TENTH ORDER OF BUSINESS	Adjournment

On motion by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the February 21, 2023, Meeting of the Board of Supervisors for the Midtown Improvement District was adjourned.

Secretary/Assistant Secretary	Chair/Vice Chair

Minutes Exhibit A

MEMORANDUM

DATE:	February 21, 2023	
TO:	Midtown Improvement District Board of Supervisors	
FROM:	Donald W. McIntosh Associates, Inc. District Engineer	
RE:	Construction Contract Status	

Dear Board Members,

Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity.

Centerline Drive Segment F – Jr. Davis Construction Company, Inc.:
(Note: this construction project is being managed by Poitras East CDD)

Construction Status: Project is substantially complete. The final lift of asphalt is expected to be completed by the end of February. Storm repair videos have been received and final project completion is currently anticipated by the end of March pending receipt of as-builts and other closeout documentation from the Contractor.

Change Order (C.O.) Status: As an informational item, the Contractor has submitted to the Poitras East CDD two change order requests for approval. Change Order No. 12 for asphalt price escalation, $14,790.64 of which is applicable to Centerline Drive Segment F. Change Order No. 14 in the additive amount of $401,376.94 for the extension of OUC electrical duct bank along the west side of existing Centerline Drive Segment E to provide for future system connectivity. Both of the amounts listed above will be applied to the Midtown Improvement District’s pay application for Centerline Drive Segment F. No action is required by this board.

Recommended Motion: None.

Should there be any questions, please do not hesitate to call. Thank you.
c:	Larry Kaufmann Matt McDermott Chris Wilson Dan Young Hudson Larson Tarek Fahmy

F:\Proj2021\21505\ENGadmin\C\ec033 Construction Memo 02-21-23.docx

Midtown Improvement District

Payment Authorizations Nos. 72 – 74

MIDTOWN IMPROVEMENT DISTRICT

Payment Authorization #072	
2/17/2023					
Item	Payee	Invoice	General	
No.		Number		Fund	

1	
BrightView Landscape Services				
	January Irrigation Inspection	8275949	$	346.61	
2	Donald W McIntosh Associates				
	Engineering Services Through 01/27/2023	43781	$	187.50	
		
TOTAL	
$	
534.11	

Chairperson

MIDTOWN IMPROVEMENT DISTRICT

Payment Authorization #073	
2/24/2023					
Item	Payee	Invoice	General	
No.		Number		Fund	

1	
Berman Construction				
	Monument/Wall Pressure Washing	34672	$	440.00	
2	Kutak Rock				
	General Counsel Through 01/31/2023	3182118	$	572.00	
		
TOTAL	
$	
1,012.00	

Chairperson

MIDTOWN IMPROVEMENT DISTRICT

Payment Authorization #074

3/3/2023		
Item No.	Payee	Invoice Number	General Fund	

1	
Berman Construction
March Administrator & Irrigation Specialist				
		34962	$	1,139.99	
2	Cepra Landscape
March Section 1 Landscaping March Section 3 Landscaping				
		O-S4074 O-S4075	$
$	1,722.25
1,428.59	
3	Orlando Sentinel
Legal Advertising on 02/13/2023 (Ad: 7372120)				
		OSC68516307	$	223.25	
4	PFM Group Consulting
January Reimbursables				
		OE-EXP-02-2023-31	$	2.40	
		
TOTAL	
$	
4,516.48	

Chairperson

Midtown Improvement District

Work Authorization/Proposed Services
(if applicable)

Midtown Improvement District

District’s Financials

Midtown Improvement District	
Statement of Financial Position	
As of 2/28/2023	
	
General Fund		
Capital Projects Fund		
Total	

Assets	
Current Assets	
General Checking Account	$25,524.96				$25,524.96	
Infrastructure Capital Reserve	8,436.48				8,436.48	
Interchange Maintenance Reserve	1,195.81				1,195.81	
Accounts Receivable - Due from Developer	124,880.62				124,880.62	
Accounts Receivable - Due from Developer			$240,444.13		240,444.13	
Total Current Assets	$160,037.87		$240,444.13		$400,482.00	
Total Assets	$160,037.87		$240,444.13		$400,482.00	

Liabilities and Net Assets	
Current Liabilities	
Accounts Payable	$11,357.81				$11,357.81	
Due To Other Governmental Units	3,121.16				3,121.16	
Deferred Revenue	124,880.62				124,880.62	
Accounts Payable			$240,444.13		240,444.13	
Deferred Revenue			240,444.13		240,444.13	
Total Current Liabilities	$139,359.59		$480,888.26		$620,247.85	
Total Liabilities	$139,359.59		$480,888.26		$620,247.85	

Net Assets	
Net Assets - General Government	$16,331.73				$16,331.73	
Current Year Net Assets - General Government	4,346.55				4,346.55	
Net Assets, Unrestricted			($8,081.76)		(8,081.76)	
Current Year Net Assets, Unrestricted			(232,362.37)		(232,362.37)	
Total Net Assets	$20,678.28		($240,444.13)		($219,765.85)	
						
Total Liabilities and Net Assets	$160,037.87		$240,444.13		$400,482.00	

Midtown Improvement District
Statement of Activities As of 2/28/2023

General Fund	Capital Projects
Fund

Total

Revenues

Developer Contributions	$124,880.62				$124,880.62	
Developer Contributions			$413,407.31		413,407.31	
Total Revenues	$124,880.62		$413,407.31		$538,287.93	

Supervisor Fees	$200.00				$200.00	
Public Officials' Liability Insurance	2,419.00				2,419.00	
Management	14,583.35				14,583.35	
Engineering	562.50				562.50	
District Counsel	2,922.12				2,922.12	
Legal Advertising	983.00				983.00	
Miscellaneous	300.00				300.00	
Meeting Room	32.13				32.13	
Web Site Maintenance	640.00				640.00	
Holiday Decorations	400.00				400.00	
Dues, Licenses, and Fees	175.00				175.00	
Electric	231.07				231.07	
Water Reclaimed	1,071.77				1,071.77	
General Insurance	2,956.00				2,956.00	
Property & Casualty	220.00				220.00	
Irrigation	4,859.88				4,859.88	
Landscaping Maintenance & Material	43,529.10				43,529.10	
Flower & Plant Replacement	11,100.70				11,100.70	
Contingency	758.57				758.57	
IME - Aquatics Maintenance	500.95				500.95	
IME - Irrigation	317.22				317.22	
IME - Landscaping	13,770.30				13,770.30	
IME - Lighting	113.53				113.53	
IME - Miscellaneous	211.20				211.20	
IME - Water Reclaimed	89.01				89.01	
Entry and Wall Maintenance	440.00				440.00	
Streetlights	11,459.20				11,459.20	
Personnel Leasing Agreement	5,699.95				5,699.95	
Engineering			$13,959.73		13,959.73	
District Counsel			203.00		203.00	
Legal Advertising			255.35		255.35	
Contingency			631,351.60		631,351.60	
Total Expenses	$120,545.55		$645,769.68		$766,315.23	

her Revenues (Expenses) & Gains (Losses)

Interest Income	$11.48	$11.48	
Total Other Revenues (Expenses) & Gains (Losses)	$11.48		$0.00		$11.48	
Change In Net Assets	$4,346.55		($232,362.37)		($228,015.82)	

Net Assets At Beginning Of Year	
$16,331.73		
($8,081.76)		
$8,249.97	

Net Assets At End Of Year	
$20,678.28		
($240,444.13)		
($219,765.85)	

Expenses

Ot

Midto	wn Improvement District				
	Budget to	Actual				
For th				
	
Actual	
Budget	
Variance	FY 2023
Adopted Budget	
Percentage Spent	

Revenues					
Developer Contributions	$ 124,880.62	$ 208,134.36	$  (83,253.74)	$ 499,522.46	25.00%	
Net Revenues	$ 124,880.62	$ 208,134.36	$  (83,253.74)	$ 499,522.46	25.00%	
General & Administrative Expenses					
Legislative					
Supervisor Fees	$	200.00	$	2,000.00	$	(1,800.00)	$	4,800.00	4.17%	
Financial & Administrative					
Public Officials' Liability Insurance	2,419.00	1,125.00	1,294.00	2,700.00	89.59%	
Trustee Services	-	3,125.00	(3,125.00)	7,500.00	0.00%	
Management	14,583.35	14,583.33	0.02	35,000.00	41.67%	
Engineering	562.50	4,166.67	(3,604.17)	10,000.00	5.63%	
Dissemination Agent	-	2,083.33	(2,083.33)	5,000.00	0.00%	
Property Appraiser	-	833.33	(833.33)	2,000.00	0.00%	
District Counsel	2,922.12	12,500.00	(9,577.88)	30,000.00	9.74%	
Assessment Administration	-	3,125.00	(3,125.00)	7,500.00	0.00%	
Reamortization Schedules	-	104.17	(104.17)	250.00	0.00%	
Audit	-	2,500.00	(2,500.00)	6,000.00	0.00%	
Arbitrage Calculation	-	208.33	(208.33)	500.00	0.00%	
Travel and Per Diem	-	125.00	(125.00)	300.00	0.00%	
Telephone	-	10.42	(10.42)	25.00	0.00%	
Postage & Shipping	-	416.67	(416.67)	1,000.00	0.00%	
Copies	-	625.00	(625.00)	1,500.00	0.00%	
Legal Advertising	983.00	3,125.00	(2,142.00)	7,500.00	13.11%	
Bank Fees	-	150.00	(150.00)	360.00	0.00%	
Miscellaneous	300.00	2,083.32	(1,783.32)	5,000.00	6.00%	
Meeting Room	32.13	166.67	(134.54)	400.00	8.03%	
Office Supplies	-	104.17	(104.17)	250.00	0.00%	
Property Taxes	-	416.67	(416.67)	1,000.00	0.00%	
Web Site Maintenance	640.00	1,354.17	(714.17)	3,250.00	19.69%	
Holiday Decorations	400.00	833.33	(433.33)	2,000.00	20.00%	
Dues, Licenses, and Fees	175.00	104.17	70.83	250.00	70.00%	
Total General & Administrative Expenses	
$  23,217.10	$  55,868.75	$  (32,651.65)	$ 134,085.00	17.32%	

Midtown Improvement District
Budget to Actual
For the Month Ending 02/28/2023

FY 2023

Actual			Budget	Variance	Adopted Budget	Spent	

$	231.07		

$	

1,900.00	

$	(1,668.93)	

$	4,560.00	

5.07%	

1,071.77			
7,916.67	
(6,844.90)	
19,000.00	
5.64%	

2,956.00			
1,375.00	
1,581.00	
3,300.00	
89.58%	
220.00			104.17	115.83	250.00	88.00%	
-			41.67	(41.67)	100.00	0.00%	
4,859.88			8,708.33	(3,848.45)	20,900.00	23.25%	
43,529.10			73,464.58	(29,935.48)	176,315.00	24.69%	
-			3,166.67	(3,166.67)	7,600.00	0.00%	
11,100.70			6,333.33	4,767.37	15,200.00	73.03%	
758.57			3,750.00	(2,991.43)	9,000.00	8.43%	
-			500.00	(500.00)	1,200.00	0.00%	

500.95			
530.00	
(29.05)	
1,272.00	
39.38%	
317.22			500.00	(182.78)	1,200.00	26.44%	
13,770.30			13,770.30	-	33,048.72	41.67%	
-			2,000.00	(2,000.00)	4,800.00	0.00%	
113.53			200.00	(86.47)	480.00	23.65%	
211.20			1,000.00	(788.80)	2,400.00	8.80%	
89.01			250.00	(160.99)	600.00	14.84%	

440.00			
475.00	
(35.00)	
1,140.00	
38.60%	
-			625.00	(625.00)	1,500.00	0.00%	
11,459.20			15,625.00	(4,165.80)	37,500.00	30.56%	
-			316.67	(316.67)	760.00	0.00%	

5,699.95			
5,700.00	
(0.05)	
13,680.00	41.67%	

-			
3,515.00	
(3,515.00)	
8,436.00	0.00%	
-			498.22	(498.22)	1,195.73	0.00%	
$  97,328.45		$	152,265.61	$  (54,937.16)	$ 365,437.46	26.63%	
$ 120,545.55		$	208,134.36	$  (87,588.81)	$ 499,522.46	24.13%	

$	4,335.07		
$	
-	
$	4,335.07	
$	-		

$	11.48		
$	
-	
$	11.48	
$	-		
$	11.48		$	-	$	11.48	$	-		
				
$	4,346.55		$	-	$	4,346.55	$	-		

Percentage

Field Operations Electric Utility Services
Electric
Water-Sewer Combination Services
Water Reclaimed
Other Physical Environment
General Insurance
Property & Casualty Insurance Other Insurance
Irrigation Repairs
Landscaping Maintenance & Material Tree Trimming
Flower & Plant Replacement Contingency
Pest Control
Interchange Maintenance Expenses
IME - Aquatics Maintenance IME - Irrigation Repairs
IME - Landscaping
IME - Landscape Improvements IME - Lighting
IME - Miscellaneous IME - Water Reclaimed
Road & Street Facilities
Entry and Wall Maintenance Hardscape Maintenance Streetlights
Accent Lighting
Parks & Recreation
Personnel Leasing Agreement
Reserves
Infrastructure Capital Reserve Interchange Maintenance Reserve
    
Total Field Operations Expenses Total Expenses
Income (Loss) from Operations

Other Income (Expense)
Interest Income
Total Other Income (Expense)

Net Income (Loss)