Midtown Improvement District
3501 Quadrangle Boulevard, Suite 270, Orlando, FL 32817; Phone: 407-723-5900

The following is the proposed agenda for the upcoming Meeting of the Board of Supervisors for the Midtown Improvement District (“District”), scheduled to be held at 3:30 p.m. on Tuesday, April 18, 2023, at Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd., Orlando, FL 32827. A quorum will be confirmed prior to the start of the meeting.

District Staff, please use the following information to join via the computer or the conference line: Phone: 1-844-621-3956	Computer: pfmgroup.webex.com	Participant Code: 796 580 192#
BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Roll Call to Confirm Quorum
Public Comment Period
Consideration of the Minutes of the March 21, 2023, Board of Supervisors’ Meeting

Business Matters
Review of Fiscal Year 2024 Operations & Maintenance Budget (provided under separate cover)
Consideration of Public Facilities Report Proposal from Donald W. McIntosh Associates Inc.
(provided under separate cover)
Ratification of Payment Authorization Nos. 75 – 78
Recommendation of Work Authorization/Proposed Services (if applicable)
Review of District’s Financials

Other Business
Staff Reports
District Counsel
District Manager
District Engineer
Construction Supervisor
Landscape Supervisor
Irrigation Supervisor
Supervisor Requests

Adjournment

Midtown Improvement District

Minutes of the March 21, 2023, Board of Supervisors’ Meeting

MIDTOWN IMPROVEMENT DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES

FIRST ORDER OF BUSINESS	Roll Call to Confirm a Quorum

The Board of Supervisors’ Meeting for the Midtown Improvement District was called to order on Tuesday, March 21, 2023, at 3:37 p.m. at the Courtyard Orlando Lake Nona, 6955 Lake Nona Blvd., Orlando, FL
32827.			
Present:			
Richard Levey Brent Schademan Damon Ventura Julie Salvo	Chairman Assistant Secretary Assistant Secretary Assistant Secretary		
Also Attending:			
Jennifer Walden	PFM	(via phone)	
Lynne Mullins	PFM		
Amanda Lane	PFM	(via phone)	
Jorge Jimenez	PFM	(via phone)	
Tucker Mackie	Kutak Rock		
Jeffrey Newton	Donald W. McIntosh Associates		
Larry Kaufmann	Construction Supervisor	(via phone)	
Matt McDermott	Construction Committee Member		
Samantha Sharenow	Berman		
Katie Harmer	Berman		

SECOND ORDER OF BUSINESS	Public Comment Period

Ms. Mullins called for public comments. There were no public comments.

THIRD ORDER OF BUSINESS	Consideration of the Minutes of the February 21, 2023, Board of Supervisors’ Meeting

The Board reviewed the minutes of the February 21, 2023, Board of Supervisors’ Meeting.

On motion by Mr. Schademan, seconded by Ms. Salvo, with all in favor, the Board of Supervisors for the Midtown Improvement District approved the Minutes of the February 21, 2023, Board of Supervisors’ Meeting.

FOURTH ORDER OF BUSINESS	Ratification of Payment Authorization Nos. 72 – 74

Ms. Mullins noted that these Payment Authorizations have been approved and need to be ratified by the Board.

On motion by Mr. Schademan, seconded by Mr. Ventura, with all in favor, the Board of Supervisors for the Midtown Improvement District ratified Payment Authorization Nos. 72 – 74.

FIFTH ORDER OF BUSINESS	Recommendation of Work	
	Authorization/Proposed Services	
Mr. Kaufmann stated there were no Work Authorizations.	

SIXTH ORDER OF BUSINESS	Review of District’s Financials

Ms. Mullins noted these are the financials through the end of February. The District has spent $120,500.00 of the budget of just under $500,000.00, so the District has spent 24% of the adopted budget so far.

SEVENTH ORDER OF BUSINESS	Staff Reports

District Counsel –	No report.

District Manager –	No report.

District Engineer –	Mr. Newton reviewed the Construction Status Memorandum (Minutes
Exhibit A).

For Centerline Drive Segment F, the project is complete and has the final lift of asphalt. The City should provide the certificate of completion by mid- April. There are a couple Change Order requests which are being presented to the Poitras East CDD for this project.

For Centerline Drive Segments C &D, the Developer has asked the District to proceed with construction. It was previously bid but the District ended up rejecting all the bids as the Developer was not ready at that time. The current plans and permits encompass Segments B, C & D. The rebid would be limited only to Segments C & D and the turn lane improvements in Laureate Boulevard. Once the construction begins, there will be a construction plan revision to the City and permit modifications to DEP to remove Segment B from that work. Mr. Newton asked for authorization from the Board to direct District staff to advertise an invitation to bid for Centerline Drive Segments C & D.

On motion by Mr. Ventura, seconded by Ms. Salvo, with all in favor, the Board of Supervisors for the Midtown Improvement District approved District staff to advertise an invitation to bid for Centerline Drive Segments C & D.

Construction Supervisor –	No report.	
Landscape Supervisor –	No report.	
Irrigation Supervisor –	No report.	

EIGHTH ORDER OF BUSINESS	Supervisor Requests

There were no Supervisor requests.

NINTH ORDER OF BUSINESS	Adjournment

On motion by Mr. Schademan, seconded by Mr. Ventura, with all in favor, the March 21, 2023, Meeting of the Board of Supervisors for the Midtown Improvement District was adjourned.

Secretary/Assistant Secretary	Chair/Vice Chair

Minutes Exhibit A

MEMORANDUM

DATE:	March 21, 2023

TO:	Midtown Improvement District Board of Supervisors

FROM:	Donald W. McIntosh Associates, Inc.
District Engineer

RE:	Construction Contract Status

Dear Board Members,

Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity.

Centerline Drive Segment F – Jr. Davis Construction Company, Inc.:
(Note: this construction project is being managed by Poitras East CDD)

Construction Status: Project is substantially complete. The final lift of asphalt has been placed, storm repair videos have been received, and final project completion is currently anticipated by mid-April pending receipt of as-builts and other closeout documentation from the Contractor.

Change Order (C.O.) Status: As an informational item, the Contractor has submitted to the Poitras East CDD a change order request for diesel fuel price adjustments for October 2022 through March 2023 and for Segment E Asphalt Repairs, $14,948.83 of which is applicable to Centerline Drive Segment F ($9,398.83 for diesel fuel and $5,550.00 for asphalt repair). This amount will be applied to the Midtown Improvement District’s pay application for Centerline Drive Segment F. No action is required by this board.

Recommended Motion: None.

Centerline Drive Segments C & D:

Construction Status: The developer has asked that the District proceed with construction of Centerline Drive Segments C & D. This project was previously bid but the developer requested the District at that time delay construction, so all bids were rejected. The current plans and permits encompass Centerline Drive Segments B, C, & D. A rebid would be specifically limited to Segments C & D and the related turn lane improvements in Laureate Boulevard, and the plans and permits would be modified after construction commencement to remove the work related to Segment B, allowing for proper project inspection and closeout.

Change Order (C.O.) Status: None.

Recommended Motion: Authorize district staff to advertise an invitation to bid for Centerline Drive Segments C & D.

Memorandum
Re:	Midtown Improvement District Construction Contract Status
March 21, 2023
Page 2

Should there be any questions, please do not hesitate to call. Thank you.
c:	Larry Kaufmann Matt McDermott Chris Wilson Dan Young Hudson Larson Tarek Fahmy

Fiscal Year 2024 Operations and Maintenance Budget
(provided under separate cover)

Public Facilities Report from Donald W. McIntosh Associates Inc. (provided under separate cover)

Payment Authorizations Nos. 75 – 78

Payment Authorization #075
3/10/2023

Item
No.	Payee	Invoice
Number	General
Fund	

1	
Boggy Creek Improvement District
February ICM Expenses	

ICM2023-05	

$  3,121.16	
2	BrightView Landscape Services
March Landscaping	
8303543	
$  5,554.98	
3	OUC
Acct: 5032993173 ; Service 02/01/2023 - 03/01/2023	
--	
$  3,368.60	
		
TOTAL	
$ 12,044.74	

Chairperson

Payment Authorization #076
3/17/2023

Item	Payee	Invoice	General	
No.		Number	Fund	

1	
Donald W McIntosh Associates
Engineering Services Through 02/24/2023				
		43899	$	508.52	
2	Kutak Rock
General Counsel Through 02/28/2023				
		3194544	$	977.00	
3	PFM Group Consulting
DM Fee: March 2023				
		DM-03-2023-30	$	2,916.67	
		
TOTAL	
$	
4,402.19	

Chairperson

Payment Authorization #077
3/23/2023

Item
No.	Payee	Invoice
Number	General
Fund	

1	
Supervisor Fees - 03/21/2023 Meeting
Richard Levey	

--	

$	200.00	
		
TOTAL	
$	200.00	

Chairperson

Payment Authorization #078
3/31/2023

Item	Payee	Invoice	General	
No.		Number	Fund	

1	
Orlando Sentinel				
	Legal Advertising on 03/13/2023 (Ad: 7392446)	OSC69997280	$	223.25	
		
TOTAL	
$	
223.25	

Chairperson

Work Authorization/Proposed Services
(if applicable)

District’s Financials

Midtown Improvement District	
Statement of Financial Position	
As of 3/31/2023	
	
General Fund		
Capital Projects Fund		
Total	

Assets	
Current Assets	
General Checking Account	$117,886.11				$117,886.11	
Infrastructure Capital Reserve	8,436.59				8,436.59	
Interchange Maintenance Reserve	1,195.83				1,195.83	
Accounts Receivable - Due from Developer			$508,569.31		508,569.31	
Total Current Assets	$127,518.53		$508,569.31		$636,087.84	
Total Assets	$127,518.53		$508,569.31		$636,087.84	

Liabilities and Net Assets	
Current Liabilities	
Accounts Payable	$223.25				$223.25	
Due To Other Governmental Units	2,947.22				2,947.22	
Accounts Payable			$508,569.31		508,569.31	
Deferred Revenue			508,569.31		508,569.31	
Total Current Liabilities	$3,170.47		$1,017,138.62		$1,020,309.09	
Total Liabilities	$3,170.47		$1,017,138.62		$1,020,309.09	

Net Assets	
Net Assets - General Government	$16,331.73				$16,331.73	
Current Year Net Assets - General Government	108,016.33				108,016.33	
Net Assets, Unrestricted			($8,081.76)		(8,081.76)	
Current Year Net Assets, Unrestricted			(500,487.55)		(500,487.55)	
Total Net Assets	$124,348.06		($508,569.31)		($384,221.25)	
						
Total Liabilities and Net Assets	$127,518.53		$508,569.31		$636,087.84	

Midtown Improvement District
Statement of Activities As of 3/31/2023

General Fund	Capital Projects
Fund

Total

Revenues

Developer Contributions	$249,761.24				$249,761.24	
Developer Contributions			$461,869.84		461,869.84	
Total Revenues	$249,761.24		$461,869.84		$711,631.08	

Supervisor Fees	$400.00				$400.00	
Public Officials' Liability Insurance	2,419.00				2,419.00	
Management	17,500.02				17,500.02	
Engineering	1,071.02				1,071.02	
District Counsel	3,899.12				3,899.12	
Postage & Shipping	2.40				2.40	
Legal Advertising	1,429.50				1,429.50	
Miscellaneous	300.00				300.00	
Meeting Room	32.13				32.13	
Web Site Maintenance	640.00				640.00	
Holiday Decorations	400.00				400.00	
Dues, Licenses, and Fees	175.00				175.00	
Electric	288.79				288.79	
Water Reclaimed	1,508.11				1,508.11	
General Insurance	2,956.00				2,956.00	
Property & Casualty	220.00				220.00	
Irrigation	4,859.88				4,859.88	
Landscaping Maintenance & Material	52,234.92				52,234.92	
Flower & Plant Replacement	11,100.70				11,100.70	
Contingency	760.05				760.05	
IME - Aquatics Maintenance	601.14				601.14	
IME - Irrigation	317.22				317.22	
IME - Landscaping	16,524.36				16,524.36	
IME - Lighting	140.85				140.85	
IME - Miscellaneous	247.79				247.79	
IME - Water Reclaimed	118.07				118.07	
Entry and Wall Maintenance	440.00				440.00	
Streetlights	14,332.26				14,332.26	
Personnel Leasing Agreement	6,839.94				6,839.94	
Engineering			$16,454.06		16,454.06	
District Counsel			203.00		203.00	
Legal Advertising			303.75		303.75	
Contingency			945,396.58		945,396.58	
Total Expenses	$141,758.27		$962,357.39		$1,104,115.66	

her Revenues (Expenses) & Gains (Losses)

Interest Income	$13.36	$13.36	
Total Other Revenues (Expenses) & Gains (Losses)	$13.36		$0.00		$13.36	
Change In Net Assets	$108,016.33		($500,487.55)		($392,471.22)	

Net Assets At Beginning Of Year	
$16,331.73		
($8,081.76)		
$8,249.97	

Net Assets At End Of Year	
$124,348.06		
($508,569.31)		
($384,221.25)	

Expenses

Ot

Midt				
	Budget to	Actual				
For	the Month Ending 3/31/2023				
	
Actual	
Budget	
Variance	FY 2023
Adopted Budget	
Percentage Spent	

Revenues					
Developer Contributions	$  249,761.24	$ 249,761.23	$	0.01	$ 499,522.46	50.00%	
Net Revenues	$ 249,761.24	$ 249,761.23	$	0.01	$ 499,522.46	50.00%	
General & Administrative Expenses					
Legislative					
Supervisor Fees	$	400.00	$	2,400.00	$	(2,000.00)	$	4,800.00	8.33%	
Financial & Administrative					
Public Officials' Liability Insurance	2,419.00	1,350.00	1,069.00	2,700.00	89.59%	
Trustee Services	-	3,750.00	(3,750.00)	7,500.00	0.00%	
Management	17,500.02	17,500.00	0.02	35,000.00	50.00%	
Engineering	1,071.02	5,000.00	(3,928.98)	10,000.00	10.71%	
Disclosure	-	2,500.00	(2,500.00)	5,000.00	0.00%	
Property Appraiser	-	1,000.00	(1,000.00)	2,000.00	0.00%	
District Counsel	3,899.12	15,000.00	(11,100.88)	30,000.00	13.00%	
Assessment Administration	-	3,750.00	(3,750.00)	7,500.00	0.00%	
Reamortization Schedules	-	125.00	(125.00)	250.00	0.00%	
Audit	-	3,000.00	(3,000.00)	6,000.00	0.00%	
Arbitrage Calculation	-	250.00	(250.00)	500.00	0.00%	
Travel and Per Diem	-	150.00	(150.00)	300.00	0.00%	
Telephone	-	12.50	(12.50)	25.00	0.00%	
Postage & Shipping	2.40	500.00	(497.60)	1,000.00	0.24%	
Copies	-	750.00	(750.00)	1,500.00	0.00%	
Legal Advertising	1,429.50	3,750.00	(2,320.50)	7,500.00	19.06%	
Bank Fees	-	180.00	(180.00)	360.00	0.00%	
Miscellaneous	300.00	2,500.00	(2,200.00)	5,000.00	6.00%	
Meeting Room	32.13	200.00	(167.87)	400.00	8.03%	
Office Supplies	-	125.00	(125.00)	250.00	0.00%	
Property Taxes	-	500.00	(500.00)	1,000.00	0.00%	
Web Site Maintenance	640.00	1,625.00	(985.00)	3,250.00	19.69%	
Holiday Decorations	400.00	1,000.00	(600.00)	2,000.00	20.00%	
Dues, Licenses, and Fees	175.00	125.00	50.00	250.00	70.00%	
Total General & Administrative Expenses	$	28,268.19	$  67,042.50	$  (38,774.31)	$ 134,085.00	21.08%	

Midtown Improvement District
Budget to Actual
For the Month Ending 3/31/2023

Actual	Budget	Variance

FY 2023
Adopted Budget

Percentage Spent

Field Operations Electric Utility Services
Electric
Water-Sewer Combination Services

$	288.79	$	2,280.00	$	(1,991.21)	$	4,560.00	6.33%

Water Reclaimed	1,508.11	9,500.00	(7,991.89)	19,000.00	7.94%	
Other Physical Environment
General Insurance	
2,956.00	
1,650.00	
1,306.00	
3,300.00	
89.58%	
Property & Casualty Insurance	220.00	125.00	95.00	250.00	88.00%	
Other Insurance	-	50.00	(50.00)	100.00	0.00%	
Irrigation Repairs	4,859.88	10,450.00	(5,590.12)	20,900.00	23.25%	
Landscaping Maintenance & Material	52,234.92	88,157.50	(35,922.58)	176,315.00	29.63%	
Tree Trimming	-	3,800.00	(3,800.00)	7,600.00	0.00%	
Flower & Plant Replacement	11,100.70	7,600.00	3,500.70	15,200.00	73.03%	
Contingency	760.05	4,500.00	(3,739.95)	9,000.00	8.44%	
Pest Control	-	600.00	(600.00)	1,200.00	0.00%	
Interchange Maintenance Expenses
IME - Aquatics Maintenance	
601.14	
636.00	
(34.86)	
1,272.00	
47.26%	
IME - Irrigation Repairs	317.22	600.00	(282.78)	1,200.00	26.44%	
IME - Landscaping	16,524.36	16,524.36	-	33,048.72	50.00%	
IME - Landscape Improvements	-	2,400.00	(2,400.00)	4,800.00	0.00%	
IME - Lighting	140.85	240.00	(99.15)	480.00	29.34%	
IME - Miscellaneous	247.79	1,200.00	(952.21)	2,400.00	10.32%	
IME - Water Reclaimed	118.07	300.00	(181.93)	600.00	19.68%	
Road & Street Facilities
Entry and Wall Maintenance	
440.00	
570.00	
(130.00)	
1,140.00	
38.60%	
Hardscape Maintenance	-	750.00	(750.00)	1,500.00	0.00%	
Streetlights	14,332.26	18,750.00	(4,417.74)	37,500.00	38.22%	
Accent Lighting	-	380.00	(380.00)	760.00	0.00%	
Parks & Recreation
Personnel Leasing Agreement	
6,839.94	
6,840.00	
(0.06)	
13,680.00	
50.00%	
Reserves						
Infrastructure Capital Reserve	-		4,218.00		(4,218.00)		8,436.00		0.00%	
Interchange Maintenance Reserve	-		597.87		(597.87)		1,195.73		0.00%	
Total Field Operations Expenses	$  113,490.08		$ 182,718.73		$  (69,228.65)		$ 365,437.46		31.06%	
Total Expenses	$  141,758.27		$ 249,761.23		$ (108,002.96)		$ 499,522.46		28.38%	

Interest Income	$	13.36		$	-	$	13.36		$	-		
Total Other Income (Expense)	$	13.36		$	-	$	13.36		$	-			
								
Net Income (Loss)	$  108,016.33		$	-	$  108,016.33		$	-			

Income (Loss) from Operations	$ 108,002.97	$	-	$ 108,002.97	$	- Other Income (Expense)